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Job Description – Parish Administrator  (Word) (pdf)

Role: Parish Administrator in the Parish of Stifford

Key Deliverable: To provide administrative support to the Rector so that the Rector can be freed to develop the mission and ministry of the two congregations associated with the two church locations within the parish.

Reporting Line: Although the successful candidate will work closely with the Rector, the PCC felt that they should also report directly to a third party from within the Parish. The PCC unanimously agreed that this should be Paul Symons. Paul is a member of the Parish PCC and lay ministry team. He is also a Director of a large Property Development business and has considerable experience of recruiting new staff and dealing with staffing issues.


KEY RESPONSIBILITIES
• To liaise with the Rector to ensure that emails and letters that have been received are appropriately prioritised and responded to in a timely manner
• To create a workable and manageable ‘to-do list’ for the rector
• To co-ordinate the preparation of parish rotas and to ensure that these are properly distributed around the parish in a timely manner
• To develop ways of keeping the parish website and Facebook page up to date
• To co-ordinate appointments and meetings on behalf of the Rector
• To maintain and update existing electronic and paper filing systems

Person Specification
The PCC believe that the following experiences, skills and qualities are important essential requirements for the successful candidate:
1. Excellent organisational and administrative skills including using computer and Internet skills.
2. Strong ability in Microsoft Office (particularly Excel and Word). If the candidate is not already familiar with some of these packages training could be provided.
3. Experience of working with the general public, church and/or community groups.
4. Ability to develop skills to work with volunteers and to empower, encourage and develop them.
5. Excellent communication skills and attention to detail (written, verbal, listening).
6. Ability to relate to a range of people and situations and be sensitive.
7. Ability to work alone or as part of a team.
8. To be adaptable and self motivated.
9. High degree of enthusiasm, honesty and reliability.
10. Sympathetic to aims of the church & committed to joint working across parishes.
11. Able to maintain confidentiality and adhere to data protection rules.
12. Willingness to learn new skills and undertake training and if necessary training in specific computer programmes.

This list of responsibilities is not intended to be exhaustive and is subject to review in consultation with Mr Paul Symons and the Rector. It is recognised that the church and diocese is continually changing, and that, over time, the details of this job description will change accordingly.

Location and Hours
The normal place of work will be the Rectory study. Some flexibility of hours will be required for the post-holder to attend occasional evening meetings, e.g. PCC and this is included in the hours. A car driver with clean licence is desirable.

The role will be for 5 hours a week split over two mornings per week, days to be agreed

Terms and Conditions
The annual salary will be £2,145 based upon an hourly rate of £8.25 per hour, paid monthly in arrears into a bank account. Expenses incurred that have been pre-approved will be paid with receipts on a monthly basis. Remuneration will be reviewed annually.

There will be a three-month probationary period, at the end of which there will be an appraisal. Thereafter appraisal will take place annually. During the probationary period one week's notice of termination of employment will be required on either side; thereafter one month's notice on either side will be required.

Holiday entitlement is 20 days per year (paid at pro-rata rate) plus statutory Bank Holidays. Leave should be arranged in advance with the Rector & Mr Paul Symons.

Mr Paul Symons will review regularly with the post-holder duties and responsibilities and discuss development, common concerns and opportunities for training. Any overtime needs to be agreed in advance with Mr Paul Symons and the Rector and will be paid at the hourly rate.

Other Terms & Conditions areas:-
The post will be a fixed term contract for 2 years, with the possibility of extending the contract to a permanent one depending on finances

The person appointed will undertake all necessary statutory training including health and safety, data protection and copyright and anything else that is necessary.

The person appointed must at all times carry out his/her responsibilities with due regard to the Diocesan policies and procedures, in particular Equal Opportunities, Health & Safety, Confidentiality and Data Protection Act.

Sickness and Maternity leave – will be in line with statutory arrangements. Maternity leave will be 26 weeks.

It is unlikely that Employers National Insurance will be payable. A pension contribution will be paid from 2017.

Office equipment and software would be provided and will belong to the PCC. This may include office furniture, a suitable PC, printer, laminator and office supplies.

Employers Liability Insurance is covered by the PCC, who will employ the person.

How To Apply
If you would like to apply for this position then please provide a copy of your current CV. The CV should be no more than 2 pages long and should include the following information as a minimum:

• Details of recent employment. This can be paid or voluntary
• Details of any relevant training or qualifications
• Contact details for a reference

You should also include a short statement as to why you think you would be an ideal candidate for this position.

You should submit your CV to the following email address:

jobvacancies@parishofstifford.co.uk

Closing date for applications will be 31st October 2016. It is proposed that interviews of short-listed candidates will be held in early November

   

   

   

   

St. Cedd's Sunday Services - 10:30 am

1st Sunday: Family Worship

2nd Sunday: Holy Communion

3rd Sunday: Morning Worship

4th Sunday: Holy Communion

5th Sunday: Evening Praise and Celebration#

# 6.30pm. No morning service on this Sunday of the month

St. Mary's Sunday Services - 11:15 am

1st Sunday: Holy Communion*

2nd Sunday: Morning Prayer

3rd Sunday: Holy Communion

4th Sunday: Family Worship

5th Sunday: Parish Family Communion

* 6:30 pm (4 pm during Winter month). No morning service on this Sunday of the month